How to write an administrator CV

Friday, December 11, 2020
Writing an effective administrator CV poses quite a challenge. This is because firstly, the competition for admin roles is intense, yet you need your CV to stand out. Secondly, administration roles can – on the surface at least – appear very similar in nature. Thirdly, because many administrators provide support and not ownership, it can be difficult to find quantifiable outcomes or achievements. However, all these challenges can easily be overcome by following our advice in how to write an administrator CV.

Contact details

The most important contact details to include after your name are an email address and telephone number. These are the two primary ways an employer will want to get in touch. You can also include a link to your LinkedIn profile. However, you should never include any personal information like date of birth or marital status. You want your CV to be assessed only on your ability to do the job.

Consistency in formatting and presentation

Many administration roles require working with documents and presentation materials and being proficient in applications such as Word or PowerPoint. It is important that your CV reflects this expertise so that the formatting is consistent throughout. Make sure the headings are clearly labelled. Of course, there should be zero typos or grammatical errors.

Not all administrator jobs are the same, so you shouldn’t use the same CV

In the face of stiff competition, your administrator CV will perform best when it is tailored for each role. This may mean just minor tweaks or substantial re-writing but aligning your CV to the specific requirements of a role will reap benefits in making sure your CV hits the mark. It is better to spend more time on fewer applications than the scatter gun approach of using the same CV to apply for multiple roles.


Although some tasks can be repetitive, there is always the opportunity to make a difference in your job. What does success look like? You may have improved or automated a process that will save time and money. You could have organised a major event or conference. You may have trained a new starter or received written praise for a special project well done (secret CV tip: including snippets of positive quotes can look really good in a CV). Use facts and figures to describe the outcome of your work.

A unique CV

Many administrator roles provide vital support to functions. This includes managing processes, systems and people to ensure a service is delivered effectively. But whilst a process is a process, the reality of each administrator role that you do will be completely different. In your administrator CV you need to bring each of your roles to life. Allow each job to tell its own success story.

It is important when writing a CV for administrator roles to stand out from the crowd. Take a step back from your day-to-day activities and show how you have made a difference in your work. Describe your achievements and the outcomes to gain maximum traction with your administrator CV.

This article is written by Neville Rose, Director of CV Writers.

CV Writers are the official CV partner to Guardian Jobs.

Full Article @